California HIPAA Compliance

General Information:

The confidentiality of alcohol and drug abuse client records maintained by Chapman House is protected by two federal laws: the Health Insurance Portability and Accountability Act of 1996 (HIPAA), 42 U.S.C. § 132d et seq., 45 C.F.R. Parts 160 & 164, and the Confidentiality Law, 42 U.S.C. § 290dd-2, 42 C.F.R. Part 2. Generally, Chapman House may not say to a person outside the program that you attend the program, nor disclose any information identifying you as an alcohol and/or drug user, or disclose any other protected information except as permitted by federal law.

Chapman House must obtain your written consent before it can disclose information about you for payment purposes. For example, Chapman House must obtain your written consent before it can disclose information to your health insurer in order to be paid for services. Generally, you must also sign a written consent before Chapman House can share information for treatment purposes or for health care operations. However, federal law permits Chapman House to disclose information without your written permission:

  1. Pursuant to an agreement with a qualified service organization/ business associate;
  2. For research, audit or evaluation;
  3. To report a crime committed on Chapman House premises or against Chapman House personnel;
  4. To medical personnel in a medical emergency;
  5. In connection with treatment, payment (insurance company) or health care operations;
  6. To appropriate authorities to report suspected child or elder abuse and/or neglect;
  7. As allowed by a court order.

Before Chapman House can use or disclose any information about your health in a manner which is not described above, we must first obtain your specific written consent allowing it to make the disclosure. Any such written consent may be revoked by you in writing.

Your Bill of Rights:

Under HIPAA you have the right to request restrictions on certain uses and disclosures of your health information. Chapman House is not required to agree to any restrictions you request, but if it does agree then it is bound by that agreement and may not use or disclose any information which you have restricted except as necessary in a medical emergency.

You have the right to request that we communicate with you by alternative means or at an alternative location. Chapman House will accommodate such requests that are reasonable and will not request an explanation from you. Under HIPAA you also have the right to inspect and copy your own health information maintained by Chapman House except to the extent that the information contains psychotherapy notes or information compiled for use in a civil, criminal or administrative proceeding or in other limited circumstances.

Under HIPAA you also have the right, with some exceptions, to amend health care information in Chapman House’s records, and to request and receive an accounting of disclosures of your health related information made by Chapman House during the six years prior to your request. You also have the right to receive a paper copy of this notice.

  1. In accordance with Title 6 of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title 9, Section 10800, and Americans with Disabilities Act of 1990, each person receiving services from an alcoholism or drug abuse recovery or treatment facility shall have rights which include, but are not limited to, the following:
  2. You, or your legal guardian, have the right to accept or refuse treatment after receiving this explanation.
  3. If you agree to treatment or medication, you have the right to change your mind at any time (unless specifically restricted by law). You have the right not to receive unnecessary or excessive medication.
  4. You have the right to a humane environment that provides reasonable protection from harm and appropriate privacy for your personal needs. To be accorded safe, healthful and comfortable accommodations to meet his or her needs.
  5. To be free from verbal, emotional, physical abuse, inappropriate sexual behavior or contact, exploitation, humiliation, harassment and/or neglect.
  6. To be accorded dignity and respect in contact with staff, volunteers, board members and other persons. You have the right to have your rights explained to you in simple terms, in a way you can understand within 24 hours of admission, which can help in decision-making. You have the right for your culture, psychosocial, spiritual, and personal values, beliefs and preferences to be respected.
  7. You have the right to appropriate treatment in the least restrictive setting available that meets your needs.
  8. You have the right to be told the program’s rules and regulations before you are admitted including without limitations, the rules and policies related to restraints and seclusion. Your legally authorized representative, if any, also has the right to be and shall be notified of the rules and policies related to restraints and seclusion.
  9. You have the right to be told before admission:
  10. the condition to be treated;
  11. the proposed treatment
  12. the risks, benefits, and side effects of all proposed treatment and medication;
  13. the probable health and mental health consequences of refusing treatment;
  14. other treatments that are available and which ones, if any, might be appropriate for you;
  15. the expected length of stay;
  16. what is to be expected of treatment;
  17. You have the right to a treatment plan designed to meet your needs, and you have the right to take part in developing that plan. You also have the right to meet with staff to review and update the plan on a regular basis.
  18. The right to confidentiality as provided for in Title 42, Code of Federal Regulations, Part 2 and HIPAA and the right to receive this Privacy Notice. Information about you is to be kept private and you are to receive an explanation as to circumstances when the information can be released without your permission.
  19. You have the right to be told in advance of all estimated charges and any limitations on the length of services of which Chapman House is aware.
  20. You have the right to receive an explanation of your treatment or your rights if you have questions while you are in treatment.
  21. To be informed by the program of the procedures to file a grievance (without fear of retaliation) or appeal discharge and receive a fair response from Chapman House within a reasonable amount of time. Complaints may go directly to the Connecticut Office of the Child Advocate.
  22. To be free from discrimination based on ethnic group identification, culture, sexual orientation, religion or spiritual beliefs, age, gender, skin color, socioeconomic status, language, or disability.
  23. To be accorded access to his or her file and the right to own the information within his or her file with the exception of psychotherapy notes.
  24. The right to request corrections of erroneous and/or incomplete information.
  25. The right to prohibit re-disclosure of client information.
  26. The right to request transmittal of communications in an alternative manner.
  27. The right to obtain an accounting of disclosures.
  28. The right to express preferences regarding counselor or service providers.
  29. Fiduciary abuse of the participants is prohibited.
  30. To be free from any marketing or advertising publicity without written authorization.
  31. The right to provision of services will be responsive to the participants’ social support and legal advocacy needs, when necessary.
  32. The right to be free from intrusive procedures (strip searches or pat downs).
  33. You have the right not to be restrained or placed in a locked room by yourself. If you become a danger to yourself or others, Chapman House staff will call 911.
  34. You have the right to communicate with people outside Chapman House. This includes the right to have visitors, to make telephone calls, and to send and receive sealed mail. This right may be restricted on an individual basis by your therapist, counselor, physician or the program director if it is necessary for your treatment or for security. If a client’s rights to free communication is restricted, the therapist, counselor, physician or program director shall document the clinical reasons for the restriction and the duration of the restriction in the client record. The client and, if appropriate, client’s consenter shall be informed of such restriction and duration of restriction by the physician and/or program director.
  35. If you consented to treatment, you have the right to leave Chapman House within twenty-four hours of requesting release unless a physician determines that you pose a threat of harm to yourself and others.
  36. You have the right to pastoral and other spiritual services during your treatment.
  37. Each participant shall review, sign and be provided at admission, a copy of the participant rights specified in A1 through A24 above. The program shall place the original signed bill of rights document in the participant’s file.
  38. The provider shall post a copy of the participant rights in a location visible to all participants and the general public.
  39. The follow-up after discharge cannot occur without a written consent from the participant.
  40. Any program conducting research using participants as subjects shall comply with all federal regulations for protection of human subjects (Title 45. Code of Federal Regulations 46.) However, you have the right to refuse to take part in research without affecting your regular care.

Chapman House Duties:

Chapman House is required by law to maintain the privacy of your health information and to provide you with notice of its legal duties and privacy practices with respect to your health information. Chapman House is required by law to abide by the terms of this notice. Chapman House reserves the right to change the terms of this notice and to make new notice provisions effective for all protected health information it maintains. Revised notices will be posted in all Chapman House offices and website, as well as given to all active clients.

Complaints and Reporting Violations:

You may complain to the Secretary of the United States Department of Health and Human Services at 200 Independence Avenue S.W., Washington, D.C. 20201, to the CA Dept. of Health Care Services, and to the Chapman House (at the address below) if you believe that your privacy rights have been violated under HIPAA. Chapman House will take no retaliatory action against you if you file a complaint about our privacy practices.

Contact:

If you have questions about this notice or any complaints, please contact Chapman House at  14512 Carfax Dr. Tustin, CA 92780. Violation of the Confidentiality Law by a program is a crime. Suspected violations of the Confidentiality Law may be reported to the United State Attorney in the district where the violation occurs.